VII. Disciplinary Files and Records
1. Case referrals will result in the development of a disciplinary file in the name of the accused student. If the student is found not responsible for the charges, the file will be marked no action, no record, and shall not constitute a disciplinary record. Such files will be destroyed after one year.
2. The files of students found responsible for charges against them, with sanctions less than suspension or expulsion, will generally be maintained in the Office of Student Judicial Affairs for seven (7) years from the calendar year of record, after which they are destroyed.
3. Records of cases in which suspension or expulsion from the University occur, are kept for ten (10) and fifteen (15) years respectively.
4. Confidentiality - All disciplinary records are confidential and may not be disclosed in whole or in part except as provided by law or by the written authorization of the student, under legal compulsion, or where the safety of other persons may be involved. Disciplinary records are maintained separate from the student's academic record but are part of the student's educational record.
5. Re-release of disciplinary information/records -Unless otherwise excepted, individuals participating in disciplinary proceedings are bound by law to not disclose information discussed in the proceedings. When disciplinary records are permitted to be disclosed to an individual only, that information should not be re-disclosed, under penalty of law.