Oklahoma State University - Stillwater

Most students will be able to submit diploma applications for up to two declared degree programs online. Login to SIS and select the 'Diploma Application' option located under the Student Records menu. If your additional degree program is not listed on the SIS Diploma Application, contact the Office of the Registrar, 322 Student Union or registrar@okstate.edu, to inquire about submitting a paper Diploma Application for your second or third degree.

5. I filled out a diploma application, but now I am not going to graduate until next semester. What do I need to do?

Submit a Diploma Application Extension form with the Office of the Registrar. This form allows you to change the expected graduation term on your diploma application, and allows you to register for classes in the following semester.

6. How do I graduate with distinction?

Students who earn an OSU undergraduate degree may also earn a level of distinction based upon the final retention/graduation grade-point average.The level of distinction added to the diploma and transcript is:

Graduation/retention grade-point average	Distinction
3.90 to 4.00	Summa cum laude
3.80 to 3.89	Magna cum laude
3.70 to 3.79	Cum laude

This grade-point average calculation is two decimal places only, e.g., 3.69. In actuality, this GPA may be 3.69785 if additional digits were to be added. However, the value used to determine distinction is 3.69 which does not qualify for a level of distinction.

7. If I graduate with distinction, will it be printed on my diploma?

Yes. If you graduate with distinction, your status will be printed on the diploma directly below the degree (i.e., Summa cum laude, Magna cum laude, or Cum laude).

8. Will my minor(s) be printed on my diploma?

No. Your diploma will only list your degree and major. Your minor(s) will be listed on your Official Academic Transcript.

9. How is my graduation announcement placed in my hometown newspaper?

Once it receives final graduation lists, OSU Communications prepares announcements and distributes them to hometown papers.

10. I am graduating with a degree in University Studies, which Commencement ceremony do I attend?

The University Studies degree is recorded with the college of your choosing. If you are unsure which college your degree is under, please contact your adviser or the Office of the Registrar for this information.

11. When and where is Commencement?

Please check the University's Commencement website or contact the Student Academic Services Office of your college. Time and location will change every semester.

12. Where do I purchase my cap, gown and graduation announcements?

For information on ordering announcements, academic regalia, and the OSU-Stillwater Graduation Fair, visit the Student Union Bookstore Graduation Information website.

13. When will diplomas be ready?

Your diploma will be ready approximately 4-6 weeks after graduation.

14. Can someone pick up my diploma for me?

Yes, you may indicate on your online diploma application a third party pickup designee. You may also provide with written authorization for someone to pick up the diploma. Print and complete the Authorization to Pick Up Diploma form from the Forms page of our website, then mail or fax it to the Office of the Registrar. A photo ID will be required of the person picking up the diploma.

15. Can my diploma be mailed to an international address?

Yes, you must indicate this option on the online diploma application. International addresses may be accommodated by express mail only. Prepayment arrangements must be made by the student through an express delivery company such as Federal Express, DHL, etc. and the paid, pre-addressed mailer must be provided to the Office of the Registrar. Minimum mailer dimensions are 10" x 12".

16. My diploma has been lost, damaged, etc. Can/how do I get another one?

To order a new copy of your diploma, complete a Diploma Reorder Request form and mail it to our office. Payment to OSU of $35 per duplicate is required. Please make payment arrangements through the Bursars Office, 405-744-5993.

Requests must be initiated by the student and new diplomas are processed approximately once per month.

17. I am applying for a job, need verification for immigration inquiries, etc. and need verification that either 1) all my requirements have been completed or 2) I am currently enrolled in the remaining hours required for my degree.

You may submit a Letter of Completion Request if all course work has been completed and you are not currently enrolled in any course required for your degree. A completion letter includes the student's name, degree, major, degree conferral date, the university's official seal, and the signature of the University Registrar. Completion letter requests will be fulfilled in approximately1-2 weeks. Letters can be requested for current or upcoming semester only. Submission deadline for any semester is the last day of finals for that term.

You may submit a Candidate Letter Request if you are currently enrolled in the final courses required for your degree. Candidate letters are certified statements that include the student's name, degree, major, expected degree conferral date, the university's official seal, and the signature of the University Registrar. Candidate letter requests will be fulfilled in approximately 1-2 weeks. Letters can be requested for current or upcoming semester only. Submission deadline for any semester is the last day of finals for that term.