Why a General Workout for Fiscally Fit?
The program provides new and prospective administrative support staff with information to manage fiscal functions
in the office environment. The program is recommended for both experienced and entry level office staff who are
looking to increase their contribution to meeting unit objectives. Whatever an administrative support staff member
needs in order to complete daily and monthly fiscal tasks will be provided through the
General Workout for Fiscally Fit Program
How Does the Program Work?
Several topics have been identified and posted on the training website. Classes will be 1 ½ to 3 hours in length.
More topics may be added as the program grows. To receive a Certificate for the
General Workout for Fiscally Fit Program, one must have completed 30 hours within a
two year time frame. Not all employees share the same responsibilities; therefore, they may pick and choose from
the topics offered to complete the 30 hours of training. Allowing the staff member to choose the topics helps them
to design a program that best fits their department needs.
A Maintenance Program will offer graduates an opportunity to stay abreast of fiscal
responsibilities upon graduation of the General Workout for Fiscally Fit Program.
Graduates who take an additional 15 hours of training will receive a certificate of continuing education through
the Maintenance Program.
General Workout Topics
(All sessions are free)
Administrative Information Reporting System (AIRS),
Financial Reporting System (FRS) Accounts and Data Request (1 hr)
• Airfare and Lodging Training (1 hr)
• Avoiding Payroll Overpayments (1.5 hrs)
• Bursar Processes (1.5 hrs)
• Disbursements (2.5 hrs)
• Exceptions to Normal Pay (ENP) (1.5 hrs)
• E-Verify on Desire2Learn (1 hr)
• Financial Reporting System (FRS) and Purchasing (2.5 hrs)
• Fixed Assets (2.5 hrs)
• Fraud and Internal Control Issues (1.5 hrs)
• Grant Management Policies (1.5 hrs)
• How to Budget-General Information (1 hr)
• How to Hire International Employees (1.5 hrs)
• Imprest Cash Fund Basics (1 hr)
• Information Security Awareness (1 hr)
• Making Sense of Leave (3 hrs)
• Monthly Accounting Reports - FBM (1.5 hrs)
• Office Ergonomics (2 hrs)
• Purchasing Card Training (1.5 hrs)
• Purchasing Policies and Procedures (2 hrs)
• Records Retention...You Can’t Throw that Away, Can You? (2 hrs)
• Stores Training (2hrs)
• Travel Vouchers (1.5 hrs)
Are Courses Available Only to Those Enrolled in the Program?
No. All courses are open for enrollment to everyone.
What Happens When I Complete All of the Requirements?
Once you have finished the required 30 hours, submit a completion form found on-line at
http://hr.okstate.edu.
HR will verify your attendance and
issue a certificate showing your successful completion of the
General Workout for Fiscally Fit Program.
We encourage you to stay abreast of fiscal responsibilities through the
Strength Training for Fiscally Fit Program. Graduates of the General Workout for Fiscally Fit
Program will have an opportunity to take an additional 15 hours of training and receive a certificate of
continuing education through the Strength
Training for Fiscally Fit Program.
How long does it take to complete the Program?
Some employees will be able to complete the entire program in one year; however, employees have up to two years to
complete the program requirements of 30 hours. General Workout for Fiscally Fit Program.
However, a $10.00 processing fee will be charged to the department for those who register and do not attend if a 48-hour
cancellation notice is not given. In most cases, a substitute may be sent in your place.
How Do I Enroll in the Program?
Once you and your supervisor have decided if the program is appropriate for you, you should notify Training Services
of your intent to participate in the program. You may do this at any time by submitting an enrollment form, via
the OSU Human Resources web page at
http://hr.okstate.edu,
or by calling (405) 744-5374. By enrolling in the program you will receive periodic emails about upcoming training
opportunities.
Once you have enrolled in the program, you may register for individual classes in any one of four convenient ways:
If I Have Questions, Whom Do I Ask?
If you would like to talk to someone regarding this program, call OSU Human Resources/Training Services at
(405)744-5374.
