Flexible Compensation Benefits Committee
Wednesday, December 17, 2003
3:00 pm
103B Seretean Wellness Center
Members Present: Blackburn, Harrison, Hunt, Lehenbauer, Morris, Raff, Reed, Shull, and Stromberg
Members Absent: Cooper, Fox, Hare, Poole
Ex Officio, Ad Hoc Members and Guest: Matoy, Oehrtman, Payne, Purdie, and Westhaus
Terry Lehenbauer called the meeting to order.
1. The agenda was approved as amended by Lehenbauer.
2. A draft of the November minutes was distributed. A motion to approve the minutes was made and seconded. Motion was approved.
3. Update from HR - Met with OSEEGIB officials. When asked about the opportunity for OSU to offer other dental plans, they said that we would have to withdraw from the State Plan before that would be an option. Anne also distributed a list of participating dentists.
Alternate ID Numbers were also discussed. They are trying but the number of providers they work with makes it more difficult. Oehrtman suggested that the Oklahoma DL # could be a quick change.
Enhancement of Retirement Education - Anne distributed information on plans for the Benefits Fair. Raff asked if the information would be out ahead of time for employees to make plans to attend. Anne said it would be disseminated in several different ways, News You Can Use, Pay Advices, etc. Shull asked if HR could ask for proposals for sessions from the College of Business. Matoy said they would accept proposals from anyone. Oehrtman said that he doubted that you would receive any proposals because they would be looking at the liability issue. Shull said it would just be sessions giving out basic information or general education. Matoy said that it is their hope that those type of sessions will be offered. HR asked for proposals from our current vendors and the proposals will be evaluated to see if they would be of value or not. Matoy also asked for volunteers to assist in evaluating the proposals for educational sessions.
4. Wellness Proposal - McCrory distributed a Wellness Proposal that is more specific than what was discussed previously. He answered questions and clarified items. The Wellness Proposal will be back on the agenda in January for further action.
5. Retirement Task Force - Have made progress on the Final Report.
Legislative actions for the upcoming year - - Ingmire has introduced a bill that is on the Website. HR continues to meet with Tommy Bevers and OTR’s actuaries. The actuaries are doing cost studies on fixing the formula and getting out. They think that they will have those numbers before too long. Things are moving but it is still too early in the Legislative session for much news. Raff mentioned that an update to Faculty and Staff could be helpful because not everyone knows about the efforts you put forth on our behalf.
6. Cafeteria Plan Task Force - We met yesterday and discussed the PTO (Paid Time Off) Plan shell we had started on previously. Is this still the way we want to go? Is this the highest priority for the University - - benefits/salary? How do we handle faculty?
There is still an interest in a Sick Leave Pool.
Raff shared that the Budget Committee of Faculty Council will be sending out a survey next month. When it is finalized we will share information with the Cafeteria Plan Task Force. Payne asked if it could be partnered with SAC and sent to staff also.
7. Retirement Investment Options Subcommittee - Shull reported that the subcommittee is finished with their first task. Information about their decision was distributed. The recommendation of the subcommittee was approved. The 19 different funds should be available by February.
8. New Business - Faculty Council asked Shull to ask FCBC to collect cost data. That is outside the Committee’s charge.
Meeting adjourned.
Future meeting date -
January 21 @ 3:00 p.m. in the Wellness Center