Flexible Compensation Benefits Committee
Wednesday, April 17, 2002, 3:30 p.m.
Seretean Wellness Center
Minutes


Present: Greg Fox, Bill Barfield, Billie Blackburn, Barbara Wells, Nancy Clark, Sandra Cooper, Ken Morris, Tom Poole, Anne Matoy, Robin Purdie
Absent: Bob Reed, A. B. Harrison, David Peters, Fran Stromberg, John Wilguess
New Member: appointed for Steve Smethers (resigned), Sally Henderson (OSU/OKC)
Meeting called to order by Greg Fox 
    I.      Approval of agenda
            Barbara Wells asked if and agenda item should be added to verify status of Cafeteria Plan Task force recommendations that were to be sent to Dr. Birdwell. Recommended that the status be covered in the Task Force report.
            a.  Motion to approve: Ken Morris, second: Billie Blackburn
    II.     Approve minutes of March 13, 2002
            a.  Motion to approve with nominal changes to those present/absent: Nancy Clark, second Billie Blackburn
    III.   Retiree Life Insurance
            a. “Life Renewal Calculations” document distributed by Barbara Wells. 
            The document, prepared from actuaries by American Fidelity and Human Resources estimated life insurance costs for FY 03 with (1) no change in coverage, with (2) increasing life insurance/death benefit to $10,000 for future retirees, and with (3) increasing insurance/death benefit to $10,000 for current and future retirees.
            b. Discussion ensued regarding budgetary impact of increasing death benefit to $10,000 from the current $4,000.
            c. Motion made by Tom Poole to recommend to OSU administration that the life insurance death benefit be increased to $10,000 for employees that retire after July 1, 2002. Second, Bill Barfield
            d. Called for vote: motion passed
   IV. Task Force Updates
            a. Retirement Task Force
                    A. Task Force members met with Tom Beavers, head of OTRS and discussed several issues including uncapping retirement
                    B. Other items being researched include: retirement age eligibility, percentage of salary replaced, phased retirement, including paid benefits in retirement package, portability of retirement, and equity across systems
            b. Cafeteria Plan/Leave Task Force
                    A. All changes were made to the Cafeteria Plan/Section 125 recommendations. That document has been sent to Dr. Birdwell.
                    B. Several committee members reported on new tasks including analyzing current OSU sick leave and annual leave policies.
                    1. Data have been collected and are being analyzed on Big 12 and other state institutions. 
                    2    Dr. Henderson asked if the committee had looked at using “personal leave” rather than sick and annual leave.  Committee members explained that many options were being considered at present.
    V. Long-Term Disability Policy and Procedures       
            a.      Anne Matoy explained that the interim policy for LTD was distributed to the FCBC in months past (approximately November, 2001).  The committee approved the document and it was sent to both faculty and staff councils.  Ms. Matoy had not received an approval from those councils and will make contact for recommendations, changes, and suggestions.
            b. Motion by Nancy Clark to remove “Interim” from the document and make it a permanent policy. Second, Bill Barfield with amendment to the appropriate section adding a description of retirement benefits paid for employee while on LTD.
            c. Call for question: motion passed
    VI. Announcements
            a. Next meeting will be held at OSU Tulsa, Executive Board Rm., Administration Hall, Wednesday, May 15, 2:00 p.m. Time change to help
                 accommodate those wishing to ride OSU transit.
            b. Next meetings agenda will include elections and appointments for next year.
Motion to adjourn: Bill Barfield, second Tom Poole

Respectfully submitted by: Robin Purdie
4/18/02