Present:
David Peters (chair), Jerry Brooks (OSU/OKC), Ken Morris (OSU/Okmulgee), A.B. Harrison, Bob Reed, Barbara Wells, Sharon Toy (OSU Purchasing), Billie Blackburn, Greg Fox, Bob Oehrtman, Nancy Clark (OSU/Tulsa), Sandy Cooper (OSU/CHS), Billy Barfield

        I.                    Agenda approved
        II.                 Approval of November 14, 2001 minutes (minutes not available at this time, will be available for February committee meeting)
        III.              Approval of Dec.12, 2001 minutes (motion-Ken Morris, second-Billie Blackburn)
        IV.              Introductions of committee members and guest
        V.                 Sharon Toy, OSU Purchasing Department, explained the “Request for Information” (RFI) process, how it may be utilized by the committee, and the reasons for using the process.  Reasons for using RFI included  increasing awareness of products/services and to insure fair practice to vendors. The process may also help in formulation of RFP (Request for Proposal).
        VI.              Task Force Reports
                    a.      Retirement
                            i.      Billy Barfield reported on subcommittee actions including:
                                    1.      Charge
                                    2.      Process
                                    3.      Issues
                    b.      Cafeteria Plan
                            i.      Barbara Wells (in absence of John Wilguess, class conflict) reported on subcommittee actions including:
                                    1.      Committees progress toward producing framework of plan for committee of the whole by March
        VII.            Web revisions
                    Barbara Wells pointed out location of pertinent information, meeting times and locations on the Human Resources Website.
        VIII.         Announcements (David Peters)
                    a.  Committee member, Fran Stromberg, has been absent due to illness.  Dr. Harrison will check on her status.
                    b.    Dr. Steve Smethers has taken a position at Kansas State and is resigning from the committee.  The Chair of Faculty Council will appoint a new representative.
                    c.     Dr. John Wilguess has a class on Wednesday afternoons.  Discussion to move committee of the whole to a different time/day with no
                         consensus.  It was decided to have Feb. 20 meeting as scheduled and look for alternative time for March meeting at that time.
                    d.     May meeting site may be changed to Tulsa.  That will be determined at a subsequent meeting.
        IX.              Motion to adjourn (Greg Fox, second Barbara Reed, approved)

Submitted 1/17/02, R. Purdie