HONG KONG STUDENTS' ASSOCIATION
OKLAHOMA STATE UNIVERSITY
 
ARTICLE I. NAME     

The English name of the organization is    
HONG KONG STUDENTS' ASSOCIATION, OKLAHOMA STATE UNIVERSITY (HKSA, OSU).    

The Chinese name of the organization is    

ARTICLE II. OBJECTIVES   

  • 1. To help new students from Hong Kong to adapt to the way of life in the United States of America. 
  • 2. To provide an opportunity for students from different countries to learn more about Hong Kong. 
ARTICLE III. MEMBERSHIP   
  • 1. General members - All OSU students, staff and faculties are eligible to apply as voting members. 
  • 2. Honorary members - All the ex-Executive Committee (EXCO) members will automatically become the honorary members of HKSA, with the privilege of half membership payment and voting power.
  • 3. Membership Fee - Membership fee shall be $8.00 per membership year. The membership fee paid in September and thereafter shall extend to the next membership year. Membership fee for members coming by Spring Semester shall be $4.00.   
  • 4. Terms of membership - Membership terms shall be last from September in Fall Semester to May in Spring Semester.   
ARTICLE IV. ANNUAL GENERAL MEETING (AGM)   
  • 1. Annual General Meeting (AGM) shall have the ultimate authority regarding all issues of HKSA. The decisions of the EXCO can be revoked by a simple majority in the AGM. 
  • 2. AGM can only be held with the attendance of at least 50% of the total voting members. 
  • 3. At least two AGMs shall be held, one in September Fall Semester and the other in April Spring Semester. 
  • 4. Under special or emergent conditions, president of HKSA can call for special AGMs if necessary during that academic year in OSU. 
  • 5. An agenda of the AGM shall be sent to each member a week prior to the meeting. In the AGM, the EXCO shall present the annual report and the financial statement and a list of the current assets. If the schedule AGM fails to handle the business concerning the Annual report and/or Financial Statement, the Annual Report and the Financial Statement shall be sent to each member within a week after the Scheduled date. 
ARTICLE V. EXECUTIVE COMMITTEE (EXCO)   

     All activities of HKSA shall be organized and coordinated by the EXCO.   

    1. Responsibilities of the EXCO   
     
  • a. Organizing activities to fulfill objectives.  
  • b. Setting semester-based agenda and budget.  
  • c. Making decisions on matters vital to HKSA's operation.  
  • d. Representing HKSA in coordinating activities with other organizations.  
  • 2. Officers 

           The EXCO shall consist of seven officers. The titles and duties are as follows:   
  • a. President -- leads the EXCO to fulfill all its responsibilities; represents HKSA in dealing with outside parties, especially the University administrative; announces, schedules and conducts meetings and AGMs. 
  • b. Internal Vice-President -- leads the EXCO to fulfill all its responsibilities; assists the president to deal with internal affairs of HKSA; coordinates the officers to hold functions; facilitates internal communication among members; announces, schedules and conducts meetings and AGMs if president is absent. 
  • c. External Vice-President -- leads the EXCO to fulfill all its responsibilities; assists the president to deal with external affairs of HKSA; represents HKSA in dealing with outside parties, especially the international and American students' organizations; announces, schedules and conducts meetings and AGMs if president and internal vice-president are both absent. 
  • d. Secretary -- assumes all secretarial duties, including drafting and distributing agendas for meetings and AGMs; keeps minutes and records; assists president and vice-presidents in holding functions; forms sub-committee if necessary with presidential approval, not necessary with EXCO officers in composition. 
  • e. Treasurer -- keeps records of HKSA's financial transactions; controls cash disbursements and receipts; prepares HKSA's budget and annual financial statements; forms sub-committee if necessary with presidential approval, not necessary with EXCO officers in composition. 
  • f. Publication Secretary -- assumes all publication duties, including newsletters publishing and promotion of functions; forms sub-committee if necessary with presidential approval, not necessary with EXCO officers in composition. 
  • e. Coordinator -- assumes all coordinating duties, including communication among members and notifying members when activities implemented by HKSA; forms sub-committee if necessary with presidential approval, not necessary with EXCO officers in composition. 
     3. Qualification   

          Only HKSA voting members can become presidents and officers, with at least an overall 2.0 grade point average.   

     4. Terms of office   

         All officers of HKSA have terms from May 1 in Spring to April 30 in the next academic year.   

ARTICLE VI. NOMINATION AND ELECTION OF THE EXCO   

  • 1. Election for member of the EXCO shall be held in April. -All elections are to be carried out through ballot voting. All voting members have equal voting rights for any election, unless otherwise restricted by the Constitution.   
  • 2. Election Commissioner(s) - A number of no more than two Election commissioner(s) is/are to be appointed, from the EXCO, at least two weeks before an election. Election commissioner(s) hence appointed is/are the sole personnel(s) responsible for the election process. Election commissioner(s) must announce the schedule and any supplementary regulations for the election at least one week before the election day. Any member accepting the appointment as an election commissioners loses the right to run as a candidate for the election.   
  • 3. Quorum - 50% of the member entitled to take part in an election form the quorum. Any election not meeting the quorum is invalid.   
  • 4. Nominations - All members of the association are entitled to nominate candidates for an election. There is no restriction on the number of nominations. For EXCO election, nominations are accepted for individual candidates. When the members of HKSA are more than 50, cabinet can be considered in nomination and election. Not less than five candidates of specified posts including the President is considered a cabinet.   
  • 5. EXCO Election - All the EXCO officers are to be elected by simple majority vote individually, or in cabinet(s) if there is/are.   
 ARTICLE VII. INTERPRETATION AND AMENDMENT   
  • 1. The AGM has the ultimate interpretation authority of this Constitution. 
  • 2. The Constitution shall be amended by a two-thirds vote in AGMs. 
  • 3. If the EXCO decides to amend the Constitution, an Amendment Committee shall be established. The final amendment proposal shall be submitted to the AGM for approval. Members can amend the proposal during the AGM. 
  • 4. An interest group consisting of 20% of the members may co-sign a letter to the EXCO requesting the establishment of an Amendment Committee to investigate their issue. The letter shall be responded to within two weeks.